Your Medical Record


How your NHS records are used.

This practice is taking part in a new NHS service that helps your family doctor (GP) to spot whether you need more help to manage your health. This service is called “risk profiling”.

Using information from your health records, a secure NHS computer system will look at any recent treatments you have had in hospital or at this surgery, and any existing health conditions that you have, and alert your doctor to the likelihood of a possible future hospital admission. The clinical team at the surgery will use the information to help you get early care and treatment where it is needed.

The information will only be seen by qualified health workers involved in your care. NHS security systems will protect your health information and patient confidentiality at all times.

If you don’t want your information being used in this way, or have any questions please contact the surgery on 01924 668977.

Your medical record is your lifelong medical history. It holds details of your consultations, illnesses, tests, prescriptions and other treatments that have been written by everyone involved in your treatment and care eg district nurse, social services etc. By consulting this information we are able to provide you with the best, most appropriate health care.

Some of this information is held electronically on computer and some on paper. It is kept as a history of your treatment to ensure you receive the best possible care now and in the future.

Your GP is responsible for the accuracy and safekeeping of your medical records. It is very important that you inform the receptionists if you change your telephone number, name, address or marital status.

We may need to contact you urgently at some point – eg if you have an abnormal test result, or if we need to cancel your appointment at short notice. Please ensure that we have a CURRENT contact telephone number. You will also need this to use the Patient Partner automated system.

Enhanced Data Sharing Model

Today, electronic records are kept in all the places where you receive healthcare. These places can usually only share information from your records by letter, email, fax or phone. At times, this can slow down your treatment and mean information is hard to access.

We use a clinical computer system called SystmOne that allows the sharing of full electronic records across different healthcare care services. It is very important that you understand how we can share records with other clinical organisations that also have access to the same clinical computer system. Attached are a number of documents which explain this and allow you to decide whether you want your records shared with other clinical organisations. Please read this information and then carefully consider whether you want to share clinical information as appropriate.

Click here for a patient guide to data sharing using SystmOne.

Click here for Important Information about your detailed health records.

Click here for a consent form which informs us of your decision.

Health and Care data

NHS England is commissioning a modern data service from the Health and Social Care Information Centre (HSCIC) on behalf of the entire health and social care system. Known as, this programme will build on existing data services and expand them to provide linked data, that will eventually cover all care settings, both in and outside of hospital. This is different to the Enhanced Data Sharing Model and the Summary Care Record that you have already been briefed on.

Under the Health and Social Care Act 2012, NHS England has the power to direct the HSCIC to collect information from all providers of NHS care, including general practices. The specification of the data to be extracted by GP practices was considered by the Joint GP IT Committee of the British Medical Association and the Royal College of General Practitioners, as well as an independent advisory group.

It is important for the NHS to share information about the health needs of the population and the quality of the treatments they receive. By sharing information in this way, researchers can identify patterns in disease and the most effective treatments. We can also:

  • Find more effective ways of preventing or managing illnesses
  • Advise local decision makers how best to meet the needs of local communities
  • Promote public health by monitoring risks of disease spread
  • Map out pathways of care to streamline inefficiencies and reduce waiting times
  • Determine how to use NHS resources most fairly and efficiently

The General Practice Extraction Service (GPES) will be used to extract GP data each month. The identifiers to be extracted are: NHS number, date of birth, postcode, and gender which will allow patients’ GP data to be linked to their hospital data. No free text will be extracted, only coded information about referrals, NHS prescriptions and other clinical data.

Patients will be given the opportunity to opt out of this service. If you do not wish to be part of this please contact the reception desk and ask them to pass on to the Manager your decision not to share information using the service.

More information can be found using the following links:

Booking appointments

When contacting the practice to book an appointment, please be aware that you will be asked for information by the Medical Care Navigators. They need to know, to help them ensure that patients are seen by the most appropriate service to deal with the situation. Anything you tell them will be treated in absolute confidence.